Medway Yacht Club – CoVid 19 Site Safe Working Guidelines for staff, sub-contractors and Members (rev 15 5th Jan 2021)

  1. No person should attend the club whether a member of staff, a member, visitor or contractor if they have symptoms as defined by the government guidance on COVID-19. The government guidance defines symptoms as a high temperature, a new continuous cough or a loss of sense of taste or smell.  You should not attend the club until you have been symptom free for 10 days.


  1. If someone in your household has Covid-19 symptoms or has been required to have a test, please do not attend the Club.
    1. If the initial test result is negative, then normal life can resume
    2. If the initial test result is positive, then self-isolate following the NHS guidelines. Do not return to the club for a minimum of 10 days after the person is symptom free.


  1. Managing Risk – We will be undertaking further risk assessments in relation to all areas of the club and will be updating procedures to minimise the risk of transmission of COVID-19 within the club. It is essential that everyone complies with the guidance issued including within this document and displayed around the club and the risk assessments to keep themselves and other people at the club safe from the disease.


  1. Following the Government announcement on 4th January 2021 of the start of National Lockdown due to the Covid alert level being raised to 5 the club will be closed for all normal activities until further notice. Members are urged neither to attend the club nor arrange any contractors. During the period of closure staff will regularly check the premises to make sure the site is secure.


  1. Members should not have deliveries sent to the club at this time.


  1. Staff must make external contractors aware of this policy and that they should report to the Office or Bosun by telephone when they arrive. They need to complete the contactor’s declaration form at the office when they arrive.


  1. Rubbish should be placed in the bins provided. The handles to open the lids should be wiped before and after use. After using the bin, it is important that the member washes their hands or uses suitable sanitiser


  1. The office hours will be restricted with staff working remotely as much as possible. Members will not be allowed to enter the office but must contact by telephone or email. Payments will only be accepted online or by phone.


  1. The Bosun’s workshop will remain closed to members. Use of commonly shared areas such as the Bosun’s shed should be restricted In the event that another person needs to enter or use this facility they must maintain 2m distancing from anyone else. Their hands should be washed / sanitised before and after entering the facility.


  1. Under circumstances where a task requires two persons from different households to work together they should assess the associated risk to ensure that they can safely complete the task and stay 2 m apart. If this is not possible at all times the activity should not go ahead unless it is deemed essential. If it is deemed to be essential then all mitigating actions possible to reduce the risk of transmission should be taken such as:


  • Further increasing the frequency of hand washing and surface cleaning.
  • Keeping the activity time involved as short as possible.
  • Using screens or barriers to separate people from each other.
  • Using back-to-back or side-to-side working (rather than face-to-face) whenever possible.
  • Reducing the number of people each person has contact with by using ‘fixed teams or partnering’ (so each person works with only a few others).


  1. Meetings should be held outdoors, whilst maintaining the safe distance, or by telephone or video conferencing. Where meetings are held on site social distancing in accordance with Government Guidelines must be observed. The maximum number of people that can attend a meeting is 6. Tables and chairs to be arranged to enforce social distancing. Face coverings to be worn at all face to face meetings


  1. Avoid sharing tools. If you must use tools which you know or believe may have been used by another person within the past 72 hours wash / sanitise the tool and your hands before and after use.


  1. Operation of plant should be restricted to one identified person. Wash / sanitise hands before and after each use.


  1. Site access gates and changing room facilities should only be opened by the first authorised staff member. If anyone else needs to open or close gates they must wash, their hands after using.


  1. Face masks or extra PPE are not generally required to be worn at this time, but operatives may wear them if they wish to do so, in which case it is their responsibility to ensure they are used correctly.


  1. Everybody from different households should maintain the safe working distance of 2m from each other on site at all times. In areas which are enclosed so that it is impossible to maintain a 2m distance only one person should be in that area at any one time..


Created, 11 May 2020

Commented, 13 May 2020, Issued 15 May 2020 Reviewed,


Created, Ross Eldred

Commented, Sue Banister, Steve Porter, Neil Brough, David Harris, Paul Smith, Edwin Hannant, Liz Shilling, Mark Penny


Reviewed. Paul Smith, Edwin Hannant, Steve Porter, Sue Bannister, Neil Brough

22nd May2020


Reviewed Paul Smith, Edwin Hannant

31st May 2020


Reviewed Paul Smith

10th June 2020


Reviewed Paul Smith, Edwin Hannant, Neil Brough

26th June 2020


Reviewed Paul Smith, Edwin Hannant, Neil Brough, Mark Penny

24th July 2020


Reviewed Paul Smith, Edwin Hannant

31st July 2020


Reviewed Paul Smith, Edwin Hannant, Mark Penny, Neil Brough

23rd Sept 2020


Reviewed Paul Smith

2nd November 2020


Reviewed Paul Smith, Edwin Hannant, Richard Stone, Catherine Gore, Inti Guashino, Brett Lewis

27th November 2020


Reviewed Paul Smith Edwin Hannant, Richard Stone, Ross Eldred, Catherine Gore, Sue Bannister

5th January 2021


Information source


RYA- Guidance

Good housekeeping