Medway Yacht Club – CoVid 19 Site Safe Working Guidelines For Staff, Sub-Contractors And Members

Dear members

I am grateful to a team from Mancom who in liaison with Senior staff have now carried risk assessments of the Club to enable us to ensure staff, members and contractor safety as the Guidelines from Government in relation to Covid 19.  These guidelines are below and it is most important that as a Member you understand your responsibility when visiting MYC they are there for your safety and those around you.

This will be reviewed on a very regular basis and updated, please expect them to change as we deal with the unexpected.  If they are changed Members will be notified via email and the current Policy will be displayed in the window of the office.

If as a member you have a particular concern then please do not hesitate to get in contact.

Thank you
Mark Penny

Medway Yacht Club – CoVid 19 Site Safe Working Guidelines for staff, sub-contractors and Members

(rev 4 18/5/20)


  1. No person should attend the club whether a member of staff, a member, visitor or contractor if they have symptoms as defined by the government guidance on COVID-19.  The government guidance defines symptoms as a high temperature, a new continuous cough or a loss of sense of taste or smell.  You should not attend the club until you have been symptom free for 7 days.  Please also do not attend the club if someone in your household has had symptoms within 14 days of them being symptom free.


  1. Managing Risk – We will be undertaking further risk assessments in relation to all areas of the club and will be updating procedures to minimise the risk of transmission of COVID-19 within the club.  It is essential that everyone complies with the guidance issued including within this document and displayed around the club and the risk assessments to keep themselves and other people at the club safe from the disease.


  1. Travel to the Club should be in personalised transport: one household per vehicle. Public transport should be avoided except where there is no other alternative. When arriving at the club you should wash your hands in accordance with government guidance (with soap and water for at least 20 seconds), using the facilities in the changing rooms, or if it is not possible to wash your hands use hand sanitiser with an alcohol content of at least 60%. A member who is going to work on their boat in the car park may use one of the taps there if they provide their own soap and towel.


  1. The Club House will remain closed to members. Members may use the changing room toilets. If queueing for access, distancing conforming to Government Guidelines should be observed. Staff will have access to the clubhouse toilets.  The changing room doors will be kept open during the days to avoid the need to touch.  All members are requested to wash their hands before and after visiting the facilities.  The changing rooms should only be used to access the toilets.  Members should attend the club dressed for the task they are going to perform.


  1. Prior arrangement with the Bosun is required before use of the slipway and bringing any more boats or equipment to the club.


  1. No catering facilities are available at the club. People should bring their own food and beverage to the club and consume this and take other break times while always maintaining at least 2m separation.


  1. Members may visit site to access their boats. At this time they should be restricted to their own boat, their own personal transport and the changing room toilet facilities. They should be encouraged to wash their hands before and after use of the changing room facilities.


  1. Club boats will not be available for members use. Members should use their own tenders. Invicta can be used as a trot boat during cruiser launching to pick up owners from their moored boat. This will only be driven by an authorised staff member


  1. Members should not have deliveries sent to the club at this time.


  1. It is a member’s responsibility to make their contractors aware of this policy and that they should report to the Office or Bosun by telephone when they arrive. They need to complete the contactor’s declaration form at the office when they arrive.


  1. Rubbish should be placed in the bins provided. The handles to open the lids should be wiped before and after use.


  1. The office will be open for the use of office personnel only. The number of staff permitted to work in the office at any one time will be limited by the Government Guidelines on social distancing. Members’ access will be restricted and should follow the instructions displayed on the door. Payments will only be accepted online or by phone.


  1. The Bosun’s workshop will remain closed to members. Use of commonly shared areas such as the Bosun’s shed should be restricted In the event that another person needs to enter or use this facility they must maintain 2m distancing from anyone else. Their hands should be washed / sanitised before and after entering the facility.


  1. Under circumstances where a task requires two persons from different households to work together they should assess the associated risk to ensure that they can safely complete the task and stay 2 m apart. If this is not possible at all times the activity should not go ahead unless it is deemed essential. If it is deemed to be essential then all mitigating actions possible to reduce the risk of transmission should be taken such as:


  • Further increasing the frequency of hand washing and surface cleaning.
  • Keeping the activity time involved as short as possible.
  • Using screens or barriers to separate people from each other.
  • Using back-to-back or side-to-side working (rather than face-to-face) whenever possible.
  • Reducing the number of people each person has contact with by using ‘fixed teams or partnering’ (so each person works with only a few others).


  1. Meetings should be held outdoors, whilst maintaining the safe distance, or by telephone or video conferencing.


  1. Avoid sharing tools. If you must use tools which you know or believe may have been used by another person within the past 72 hours wash / sanitise the tool and your hands before and after use.


  1. Operation of plant should be restricted to one identified person. Wash / sanitise hands before and after each use.


  1. Site access gates and changing room facilities should only be opened by the first authorised staff member. If anyone else needs to open or close gates they must wash, their hands after using.


  1. Face masks or extra PPE are not generally required to be worn at this time, but operatives may wear them if they wish to do so, in which case it is their responsibility to ensure they are used correctly.


  1. Everybody from different households should maintain the safe working distance of 2m from each other on site at all times. In areas which are enclosed so that it is impossible to maintain a 2m distance only one person should be in that area at any one time..


Created, 11 May 2020

Commented, 13 May 2020, Issued 15 May 2020 Reviewed,


Created, Ross Eldred

Commented, Sue Banister, Steve Porter, Neil Brough, David Harris, Paul Smith, Edwin Hannant, Liz Shilling, Mark Penny


Information source


RYA- Guidance

Good housekeeping

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